School Management System in Kenya
All-in-one digital school administration and ERP platform for primary schools, high schools, colleges, and training academies across Kenya. Automate M-Pesa fee collection, student records, CBC grading, attendance, and instant parent SMS communication.
- M-Pesa Fee Collection & Paybill Sync
- Student & Parent Portals
- CBC & Academic Grading Reports
- Staff & Teacher Attendance
Modern School Administration & ERP Built for Kenya
Eliminate paperwork, secure fee collection, and keep teachers and parents connected
Modern education institutions require efficient tools to handle growing student populations, complex fee billing, and competency-based curricula. The Beatsy School Management System unifies administrative, financial, and academic workflows into one secure, intuitive web and mobile platform designed specifically for Kenyan primary schools, secondary institutions, and tertiary colleges.
Unified School Administration
Manage admissions, student bio-data, academic transcripts, and institutional assets from a single cloud dashboard.
Zero Fee Leakage with M-Pesa
Parents pay directly via Safaricom M-Pesa Paybill with real-time student ledger updates, eliminating manual bank slips.
CBC & Academic Reports
Effortlessly generate Kenya Competency-Based Curriculum (CBC) assessments and standard secondary academic report cards.
Why Kenyan Schools Choose Beatsy School ERP
Engineered to empower school directors, principals, bursars, teachers, and parents.
Centralized Student Records
Store student admissions, contact profiles, medical history, disciplinary records, and academic files securely in one place.
Automated Fees Management
Issue automated fee structures, track installment plans, send automated fee balance SMS alerts, and reconcile bank deposits.
Attendance Tracking
Record daily morning attendance and lesson attendance. Optional biometric integration sends instant arrival/departure SMS to parents.
Academic & Grading Management
Record continuous assessment tests (CATs), end-of-term exams, class ranking, subject teacher remarks, and printable report forms.
Staff & Teacher Administration
Manage teaching allocations, daily timetables, leave requests, staff attendance, and payroll with Kenyan statutory deductions.
Parent Communication & Portals
Keep parents informed on academic performance, fee statements, school events, and emergency updates via bulk SMS and online portals.
School Management System Prices in Kenya
Cost-effective deployment packages structured for growing private academies, secondary schools, and tertiary colleges.
School Starter
Starting From Only- Student Admissions & Portal
- Basic Fee Billing
- Report Card Generation
- Teacher Portal
School Business
Starting From Only- Student & Parent Portal
- M-Pesa Fee Statements & Sync
- Exam Marks & CBC Reports
- Parent SMS Notifications
School Enterprise
Starting From Only- Multi-Campus Management
- Library & Transport Module
- Hostel Allocation
- Accounting & Payroll Sync
Core School Management Modules
Modular features covering every operational aspect of educational institutions.
Student Admissions & Profiles
Digital admission registration, student ID generation, bio-data records, and past school transfer documentation.
Fees & Financial Billing
Multi-term fee schedules, boarding charges, transport billing, automated receipts, and outstanding fee balance tracking.
Daily Student Attendance
Class-by-class roll calls, absence tracking, late arrival alerts, and optional biometric fingerprint/RFID terminal sync.
Examinations & CBC Grading
Standard grading curves, CBC rubric evaluations, exam mark sheets, report card generator, and national exam tracking.
Master Timetables & Schedules
Conflict-free master timetable generation for classes, teachers, subject rooms, and specialized laboratory slots.
Classes, Streams & Subjects
Organize multiple streams (e.g. Form 1 East, West), assign class teachers, and configure subject groupings per grade level.
Teacher & Staff Management
Maintain staff credentials, workload allocations, performance reviews, document storage, and payroll preparation.
Parent Web & Mobile Portal
Dedicated portal where parents view real-time fee balances, download report cards, track attendance, and communicate with teachers.
Student Portal
Secure student access for assignments, class schedules, exam results, downloadable learning materials, and announcements.
Bulk SMS & Announcements
Send personalized fee balance alerts, meeting invitations, closing day reminders, and urgent bulletins to parent phones.
Reports & Analytics
Comprehensive reports on fee collection efficiency, enrollment trends, grade distributions, and operational finances.
Library & Asset Tracking
Issue and track curriculum textbooks, library borrowing logs, laboratory equipment, sports gear, and school property.
Educational Institutions Supported
Scalable software tailored for diverse educational models across Kenya.
Primary Schools
Customized for junior and primary levels with CBC rubric assessments, formative tracking, and parent communication.
Secondary & High Schools
Built for day and boarding high schools handling subject combinations, KCSE tracking, and multiple streams.
Private School Academies
Designed for private institutions seeking modern parent portals, digital fee collection, and premium educational services.
Day Schools
Streamlined for high-volume daily attendance, school transport routes, and rapid end-of-day parent notifications.
Boarding Schools
Manage hostel room allocations, boarding fee components, dispensary sickbay visits, and student exit passes.
Colleges & Training Institutes
Semester-based course registration, modular credit units, fee installment management, and professional certification records.
School Hardware & Operational Add-Ons in Kenya
Enhance your campus with automated communication gateways and biometric verification terminals.
Bulk SMS Broadcast & Alert Gateway
Instant branded SMS notifications to parents for fee balances, exam results, and school events.
Biometric Student & Staff Attendance Terminal
Fingerprint & RFID card attendance terminal with automated SMS arrival alerts to parents.
Parent & Student Mobile Companion App
Native Android/iOS app for parents to track fee payments, report cards, and homework assignments.
M-Pesa Fee Statement & Real-time Paybill Sync
Direct bank & M-Pesa paybill integration with automated receipting and zero manual reconciliation.
School Management Systems in Nairobi, Thika & Across Kenya
Dedicated on-site teacher training, administrator onboarding, and ongoing technical support.
Nairobi Education Hub
On-site system demonstration, teacher workshops, and bursar training for private and public schools across Nairobi.
Thika & Central Kenya Hub
Local implementation, biometric installation, and dedicated support for schools in Thika, Ruiru, Juja, and Murang'a.
Nationwide School Deployment
Secure cloud hosting, remote onboarding, video tutorials, and dedicated phone and WhatsApp support for schools nationwide.
Frequently Asked Questions: School Management ERP in Kenya
Direct answers on M-Pesa integration, CBC compliance, parent portals, and deployment costs.
Ready to Transform Your School Administration?
Schedule a consultation and live demonstration tailored for your school leadership team.